Financial Policies & Information

PAYMENT OF TUITIONS AND FEES

 

Educational Expenses and Fees

 

 

These fees will be changed at any time by the decision of administration committee

 

[1] You must pay the state-imposed assessment for the Student Tuition Recovery Fund (STRF) if all of the following applies to you:

1) You are a student in a education program, who is a California resident , or are enrolled in a residency program, and prepays all or part of your tuition either by cash, guaranteed student loans, or personal loans, and,

2) Your total charges are not paid by any third-party payer such as an employer, government program or other payer unless you have a separate agreement to repay the third party.

You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if either of the following applies:

1) You are not a California resident or are not enrolled in a residency program, or

2) Your total charges are paid by a third party, such as an employer, government program or other payer, and you have no separate agreement to repay the third party.

 

These fees will be changed at any time by the decision of administration committee.

 

Students can request transcript for transferring units earned in GMU. They can visit and get counseling for transferring. The transcript will be issued to the student or the institution the students desired to transfer in. There is a fee for issuing transcripts as described above. The fee must accompany the transcript request. The fee is charged for the research of student records and is not refundable when a transcript is withheld. A transcript will not be issued to, or on behalf of any individual who has a past due financial obligation to the institution until such obligation has been cleared. Other fees are not refundable once the request or the work has been done.

 

Schedule of Total Charges

The combination of tuition, fees, Student Tuition Recovery Fund (STRF)[2], and associated expenses at Grace Mission University is considerable amount that it is necessary for students to carefully calculate their financial resources and costs. The following estimated student budget reflects the average cost to fulltime students for the 2013-2014 academic year (nine months):

 

Undergraduate (Based on 12 units per semester per year)

Masters

(Based on 9 units per semester per year)

 

Doctorate

 

Payment Procedures

For the general fulltime undergraduate students, the total tuition per year for 12 units is $5,580 and for the general fulltime graduate students, the total tuition per year for 9 units is $4,280. Other students who are in special status will pay different amount of payment. Students are expected to make full payment of tuition and fees at the time of registration. The chief financial officer must approve any payment arrangements. When a student becomes delinquent in his/her financial obligations he or she will not be allowed to continue enrollment.

 

Personal Checks

All personal checks submitted for any payment to the University for any charge or payment will have your student ID number written on them. If you prefer not to have your ID number written on your check, please submit your payment by cashier’s check, money order or when appropriate (other than “mail-in” payments) in cash. University staff will write student ID numbers on checks where a student has not already done so.

 

Outstanding Balances

All institutional charges must be paid in full before graduation. If student has remaining tuition balance school will continued to collect without interest. All transcripts and diplomas shall be withheld until the outstanding amount is paid in full. An account is considered paid in full when all checks clear the bank.

 

Collection of Tuition

Students who enroll in short-term programs designed to be completed in one week, one term, or four months, whichever is less, should pay all tuition and fees on the first day of instruction.

 

GMU in this section will not apply to any funds received by an institution through federal and state student financial aid grants and loan programs, or through any other federal or state programs.

 

For those programs designed to be four months or longer, GMU will not require more than one term or four months of advance payment of tuition at a time. When 50 percent of the program has been offered, GMU may require full payment.

 

If GMU provides private institutional loan funding to a student, the student is not obligated for indebtedness that exceeds the total charges for the current period of attendance.

 

At the student’s option, GMU will accept payment in full for tuition and fees, including any funds received through institutional loans, after the student has been accepted and enrolled, and the date of the first class session is disclosed on the enrollment agreement.

 

REFUND POLICY

 

Refunds for Overpayment

Payments to student accounts which result in a units balance will be refunded upon request, or in accordance with cash management regulations as required by federal regulations for students having federal aid. Requests for adjustments to charges must be made within four months from the date of the student’s statement on which the charge first appears.

 

Refund for Cancellation

After the cancellation period, the institution provides a pro rata refund of ALL funds paid for tuition charges to students who have completed 60 percent or less of the period of attendance. Once more then 60 percent of the enrollment period in the entire course has incurred (including absences), there will be no refund to the student.

 

Application, Registration Fee, and STRF fees are non refundable item. Books, supplies and any other items issued and received by the student would not be returnable. Once received by the student it will belong to the student and will represent a liability to the student.

 

If you cancel the agreement, the school will refund any money that you paid, less any deduction for registration fee and other fees. If you withdraw from school after the cancellation period, the refund policy described above will apply. If the amount that you have paid is more than the amount that you owe for the time you attended, then a refund will be made within 45 days of the official withdrawal date. See Refunds section below. If the amount that you owe is more than the amount that you have already paid, then you will have to arrange with the institution to pay that balance. Official withdrawal date is on the student’s notification or school’s determination.

 

If the student has received federal student financial aid funds, the student is entitled to a refund of moneys not paid from federal student financial aid program funds.

Determination of Withdrawal from School

The withdrawal date shall be the last date of recorded attendance.

The student would be determined to have withdrawn from school on the earliest of: The date you notify the Registrar of your intent to withdraw. Only the Registrar would be authorized to accept a notification of your intent to withdraw.
The date the school terminates your enrollment due to academic failure or for violation of its rules and policies stated in the catalog.
Unofficial withdrawals encompass all other withdrawals where official notification is not provided to GMU. When a recipient of Title IV grant or loan assistance unofficially withdraws from an institution, after having begun class attendance during a payment period or period of enrollment, the institution must determine the amount of Title IV grant or loan assistance that the student earned up to the date of withdrawal. For these unofficial withdrawals, the withdrawal date is the midpoint of the payment period or the last date of an academically related activity in which the student participated. If a student who began attendance, does not officially withdraw, and subsequently fails to earn a passing grade in at least one course offered over an entire period, the institution must assume, for Title IV purposes that the student has unofficially withdrawn, unless the institution can document that the student completed the enrollment period. If a student receives Title IV grant or loan assistance and does not begin attendance in a payment period or period of enrollment, the student is considered to be ineligible for any Title IV aid. Unofficially withdrawing from classes may affect your future eligibility for financial aid such as satisfactory academic progress.
In the event that you failed to return from the approved leave of absence, the effective withdrawal date shall be the last date of recorded attendance. The date of the determination of withdrawal will be the scheduled date of return from LOA. If a student on an approved LOA notifies GMU that he or she will not be returning, the date of withdrawal determination is the earlier of the scheduled date of return from LOA or the date the student notifies GMU that the student will not return.

 

Return of Title IV

Special note to students receiving Unsubsidized/Subsidized/PLUS/Perkins loans, ACG/National SMART/Pell/SEOG grants or other aid, if you withdraw from school prior to the completion of the equivalent to 60 percent of the workload in any given semester, a calculation using the percentage completed will be applied to the funds received or that could have been receive that will determine the amount of aid the student earned.

 

Unearned funds would be returned to the program in the order stated below by the school and/or the student. Student liability to loan funds will continue to be paid in accordance to the original promissory note terms. Funds owed by the student to the Grant programs are limited to 50% of the gross award per program received. Sample Calculation, completion of 25% of the semester earns only 25% of the aid disbursed or that could have been disbursed. If applicable, this would be the first calculation to determine the amount of aid that the student would be eligible for from the Title IV Financial Aid programs.

 

A second calculation would take place to determine the amount earned by the institution during the period of enrollment. If the student is eligible for a loan guaranteed by the federal or state government and the student defaults on the loan, both of the following may occur: (1) The federal or state government or a loan guarantee agency may take action against the student, including applying any income tax refund to which the person is entitled to reduce the balance owed on the loan. (2) The student may not be eligible for any other federal student financial aid at another institution or other government assistance until the loan is repaid.

 

Refunds

Refunds: If any refunds are due based on the Return of Title IV calculation or the institutional refund policy calculation, any refunds will be made as soon as possible but not later than 45 days from the determination of withdrawal date in the order stated in section CFR 34 section 668.22. The order of payment of refunds is, 1) Unsubsidized Loans from Direct Loan, 2) Subsidized Loans from Direct Loan, 3) Perkins Loans, 4 ) PLUS (Graduate Students) Direct Loan, 5) PLUS (Parent) Direct Loan, 6) Pell Grant,  This order would apply in accordance to the aid programs available at the institution.

 

Post Withdrawal Disbursement

 

If the calculation shows that the student received less aid than what the student earned within the payment period or enrollment period, then the student would be notified by the institution of the amount of Grant funds used to cover institutional charges incurred by the student, or the available amount from Grant funds for direct disbursement to the student for other educational related expenses. If loan funds are involved in this calculation, the institution will notify the student or parent of the loan amount it wishes to utilize to cover educational charges, the financial aid program where the funds are coming from and the student will be reminded of the responsibilities involved in receiving loan funds. The student or parent in the case of PLUS will be given 14 days to respond and accept or reject part or all of the loan funds available. The institution will honor late acceptances only at the institutional discretion.

 

Once this calculation is finalized, the institution will then perform a second and different calculation using the net funds retained (original tuition payments minus amounts refunded) to determine the amount of institutional charges earned by the institution during the payment or enrollment period. That calculation is known as the institutional refund policy calculation.

 

 

STUDENT TUITION RECOVERY FUND

Tuition refunds are made for withdrawal from a course when notification of withdrawal is submitted in a written form.

 

Student Tuition Recovery Fund (STRF) is state requirement that a student who pays his or her tuition is required to pay a state-imposed assessment.

 

Assessment for the STRF

 

A student must pay the state-imposed assessment for the Student Tuition Recovery Fund (STRF) if all of the following applies to you:

 

  1. The student is a student in an educational program, who is a California resident, or are enrolled in a residency program, and prepay all or part of your tuition either by cash, guaranteed student loans, or personal loans, and
  2. Your total charges are not paid by any third-party payer such as an employer, government program, or other payer unless you have a separate agreement to repay the third party.

 

A student is not eligible for protection from the STRF and you are not required to pay the STRF assessment, if either of the following applies:

 

  1. The student is not a California resident, or are not enrolled in a residency program, or
  2. The student’s total charges are paid by a third party, such as an employer, government program or other payer, and you have no separate agreement to repay the third party.

 

 

Eligibility for the STRF

 

The State of California created the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic losses suffered by students in educational programs who are California residents, or are enrolled in a residency programs attending certain schools regulated by the Bureau for Private Postsecondary and Vocational Education.

 

Student may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid the STRF assessment, and suffered an economic loss as a result of any of the following:

 

  1. The school closed before the course of instruction was completed.

 

  1. The school’s failure to pay refunds or charges on behalf of a student to a third party for license fees or any other purpose, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.

 

  1. The school’s failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay or reimburse proceeds received by the school prior to closure in excess of tuition and other costs.

 

  1. There was a material failure to comply with the Act or this Division within 30 days before the school closed or, if the material failure began earlier than 30 days prior to closure, the period determined by the Bureau.

 

  1. An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.

 

However, no claim can be paid to any student without a social security number or a taxpayer identification number.

 

*Note: Authority cited: Sections 94803, 94877 and 94923, Education Code. Reference: Section 94923, Education Code.

 

[1] You must pay the state-imposed assessment for the Student Tuition Recovery Fund (STRF) if all of the following applies to you:

1) You are a student in a education program, who is a California resident , or are enrolled in a residency program, and prepays all or part of your tuition either by cash, guaranteed student loans, or personal loans, and,

2) Your total charges are not paid by any third-party payer such as an employer, government program or other payer unless you have a separate agreement to repay the third party.

You are not eligible for protection from the STRF and you are not required to pay the STRF assessment, if either of the following applies:

1) You are not a California resident or are not enrolled in a residency program, or

2) Your total charges are paid by a third party, such as an employer, government program or other payer, and you have no separate agreement to repay the third party.

[2] Amount of STRF Assessment; the institution shall collect an assessment of fifty cents ($0.0) per one thousand dollars ($1,000) of institutional charges, rounded to the nearest thousand dollars, from each student. For institutional charges of one thousand dollars ($1,000) or less, the assessment is fifty cents ($0.0).

The State of California created the Student Tuition Recovery Fund (STRF) to relieve or mitigate economic losses suffered by students in educational programs who are California residents, or are enrolled in a residency program attending certain schools regulated by the Bureau for Private Postsecondary Education.

You may be eligible for STRF if you are a California resident or are enrolled in a residency program, prepaid tuition, paid STRF assessment, and suffered an economic loss as a result of any of the following:

  1. The school closed before the course of instruction was completed.
  2. The school’s failure to pay refunds or charges on behalf of a student to a third party for license fees or any other purpose, or to provide equipment or materials for which a charge was collected within 180 days before the closure of the school.
  3. The school’s failure to pay or reimburse loan proceeds under a federally guaranteed student loan program as required by law or to pay or reimburse proceeds received by the school prior to closure in excess of tuition and other costs.
  4. There was a material failure to comply with the Act or the Division within 30-days before the school closed or, if the material failure began earlier than 30-days prior to closure, the period determined by the Bureau.
  5. An inability after diligent efforts to prosecute, prove, and collect on a judgment against the institution for a violation of the Act.”

However, no claim can be paid to any student without a social security number or a taxpayer identification number.